Fathom vs Zapier
Plans, free access, limits and intended use side by side, taken from each vendor’s own pages. No score and no winner: the facts show where the two differ.
Change tools
Searchable meeting capture
One event in one app, an action in another.
- Free access
- Fathom: Free access
- Zapier: Free access
- Paid from
- Fathom: USD 19/user monthly; $15/user per month on annual billing
- Zapier: USD 19.99 per month
- Plans listed
- Fathom: 5
- Zapier: 4
- Public API
- Fathom: Not confirmed
- Zapier: Yes
Where Fathom and Zapier differ
- PlansFathom lists 5 plans and Zapier lists 4.
Head to head
Each value from the tool’s profile and the vendor’s own pages
| Fathom | Fact | Zapier |
|---|---|---|
| Access and price | ||
| Free access availableFree · USD 0 | Free accessSame | Free access availableFree |
| USD 19/user monthly; $15/user per month on annual billingTeam | Lowest listed paid plan | USD 19.99 per monthProfessional · billed yearly · USD 29.99 billed monthly; 750 tasks |
| Free plan; Premium $20/user/month on monthly billing | Pricing model | Free plan; paid Professional, Team and Enterprise |
| 5 | Plans listedDiffers | 4 |
| Not confirmed | Public API | Yes |
| Not confirmed | Card to start | Not required |
| Not confirmed | Open source | No |
| What it is for | ||
| Meeting owners who verify commitments | Built for | Connecting web apps without code |
| Automation | CategorySame | Automation |
| Platforms |
|
| Not listed | Works with |
|
| How current | ||
| Profile sources checked | ||
| Prices confirmed · Oct 5, 2026 | Pricing checkSame | Prices confirmed · Oct 24, 2026 |
Official source check for both tools. No hands-on testing and no score: “Differs” marks a documented difference, not a better tool.
Plans and prices
Fathom
Prices confirmed · Oct 5, 2026- FreeUSD 0
- PremiumUSD 20/user monthly; $16/user per month on annual billing
- TeamUSD 19/user monthly; $15/user per month on annual billing
- BusinessUSD 34/user monthly; $25/user per month on annual billing
- EnterpriseCustom quote
Zapier
Prices confirmed · Oct 24, 2026- FreeFree
- ProfessionalUSD 19.99 per monthbilled yearly · USD 29.99 billed monthly; 750 tasks
- TeamUSD 69 per monthbilled yearly · USD 103.50 billed monthly; 2,000 tasks
- EnterpriseContact for pricing
Strengths and limits
Fathom
Strengths
- Return to the evidence: A recorded passage can help resolve an ambiguous summary.
- Start with an individual workflow: A team purchase is unnecessary just to evaluate basic capture.
- No storage ceiling on Free: Recordings, storage and transcription are unlimited, so archive size alone is no reason to upgrade.
Limits to plan around
- Recording is not agreement: An assigned action still needs the named participant to confirm it.
- Capture-mode restrictions: The advertised bot-free option is a Mac beta, not a promise across platforms.
- Summary depth drops on Free: After the monthly advanced-summary allowance, later calls fall back to the General/Enhanced template.
Zapier
Strengths
- Unlimited Zaps on every plan: Even Free lets you build as many Zaps, tables and forms as you want.
- Many steps cost nothing: Triggers, Filter, Paths, Formatter and Delay steps do not use tasks.
- Failed actions are not billed: Actions that error or halt do not count toward task usage.
Limits to plan around
- Task cost depends on step type: AI steps and Zapier MCP tool calls use more than one task each, so counting visible steps can underestimate usage.
- Free Zaps are two steps only: Free allows one trigger and one action; multi-step Zaps need a paid plan.
- Price rises with task volume: Paid prices are quoted for entry task tiers, and larger tiers cost more.
See both products
Start from your task, not from a winner.
Run both tools on the same real task, then compare the result, how much editing it needs and how fast it uses your plan’s allowance.
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Comparing tools from different categories is fine, and often useful — a writing assistant and a research tool solve different halves of the same job. The table will show you exactly where they diverge.
Questions about comparing tools
How does the comparison work?
Add two tools to the comparison tray from any tool card, then open this page. The table pulls each tool's verified plan details, platforms, strengths and limits from its profile, so both columns carry the same kind of evidence, with a separate source-check date for each tool.
Do you declare a winner?
No. The table sets two tools against each other on documented facts, not on a score. Which one wins depends on your task, your budget and your usage volume — three things we cannot see from here.
Why are some cells empty or marked unverified?
Because we could not confirm that detail on the vendor's own pages. Rather than filling the gap with a figure from elsewhere, we mark it and say why on the tool's profile.
Can I compare more than two tools?
Not at once. Two columns keep the differences readable and force a real decision. Remove either selected tool to replace it, or clear both to start a new pair.
Every figure in the table above comes from the linked profile, where the source and the verification date are listed. Browse all tools or read the editorial policy.